RS Components dramatically reduce cost of purchasing for suppliers with e-invoicing

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With a vision of creating a completely electronic acquisition process, eliminating paper invoices was the final piece of the puzzle for RS Components. By identifying a system capable of handling multuiple invoice formats and VAT complexities, they were able to realise their digitisation goal.

The challenges facing RS when looking for an e-invoicing solution were manifold. Firstly, was being able to dedicate resource to integration. “We have a small integration team” says Rachel Strachan, Senior Delivery Manager - Procurement Solutions. “We’re handling all integrations for both Europe and Asia, so we’ve got a finite resource. Because of this, we’re looking at reducing time to onboard, and how we can make it quicker to go to market.

Secondly, for every customer RS wanted to send e-invoices to, they had to not just satisfy the attendant legal requirements, but also get the blessing of the authorities for each and every customer relationship.

Meet RS Components

RS Components UK is part of the Electrocomponents Group which is listed on the London Stock Exchange in the Support Services sector. Electrocomponents has 27 operating companies – 2 in the UK, 11 in the rest of Europe and 14 in the rest of the world, including Japan and the USA. Through the RS Components and Allied (USA) subsidiaries, they distribute over 300,000 products to over 1,500,000 technical and industrial professionals throughout the world.

RS Components wanted to create a totally paperless acquisition process and implement a standard invoicing solution for their clients globally. They need an e-invoicing solution which could meet complex customer and VAT requirements.

Through partnership with Tungsten Network, RS Components has both reduced invoice processing costs and can deliver better service for customers.

RS Components

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Trying to create an electronic invoicing solution for all our customers would have been prohibitively expensive and complex for us, with Tungsten Network however it just happens. There are no integration issues, all the mapping between our systems and our customers’ is done for us, and not just in the UK. Tungsten Network takes all the headaches of electronic invoicing away.

Paul Parker

General Manager e-Commerce, RS Components

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