Simplify Document Management With the CaptureBites™ Alfresco Export Connector

Document management is a challenge regardless of the industry, but the issues are evident in the healthcare sector. Even with increased digital systems throughout the industry, abundant paperwork still exists. Hospitals, doctor’s offices and many other healthcare-adjacent organizations produce more paper every day. Your organization can transform its document workflows with the right software solutions from Tungsten Automation and the CaptureBites™ Alfresco Export connector.

The process begins with solutions such as Tungsten Capture and TotalAgility. With Capture, you can streamline and accelerate the scanning and digital document creation process. TotalAgility allows for advanced workflow automation and the coordination of complex tasks. These, plus the connector from the Tungsten Marketplace, unlock the capacity to use a document management system successfully.

What is Alfresco?

Alfresco is a document management system built on an open-source framework, offering a simple, all-in-one way to handle an organization’s digital information. Alfresco was designed to be a repository for document data and any other information a business generates: you can manage images, audio, and even video within Alfresco.

The system provides numerous benefits, including robust security and built-in audit abilities that allow it to achieve compliance with healthcare regulations, including HIPAA. That compliance makes it an excellent fit for healthcare providers who must carefully handle patient and care-related information. Now, you simply need a digital pipeline to move documents you capture from hard copies into your Alfresco repository.

What the Alfresco Export Connector Does

The Export Connector by CaptureBites connects your Tungsten Capture scanning workflows and Alfresco repository. Data remains fully secure in transit to remain HIPAA compliant. This connector is ready for high-volume workflows. Even if you have hundreds or thousands of pages to scan, keeping track of them through this process is easy.

The Export Connector supports batch scanning for volume. Once captured, the connector can generate a full text via optical character recognition (OCR) or index each document or page by bar code. Both enable simpler data tracking. The connector automatically maps extracted data to the custom fields you’ve defined in Alfresco. Once indexed, the connector exports the documents to the repository. Available file formats include:

• TIFF
• PDF
• PDF/A
• Super compressed PDF/A

Choose the format that best suits your organization’s needs and watch as documents flow seamlessly from the point of capture to your document management system.

The Advantages of Better Document Management

With this connector facilitating fast data flow into your systems, it’s possible to tap into several benefits. These include:

• Accelerate Capture workflows through the automated indexing process—no more need for manually moving or retyping information.
• Fewer errors due to the reduction in manual touch points when moving information into a document system.
• Confidence in compliance due to strong security measures. Developers created this connector with HIPAA in mind.
• Access to higher-quality data to improve decision-making or enhance the delivery of care.

Overhaul Workflows With the Tungsten Marketplace Today

With documents stored and managed centrally through Alfresco, organizations can improve collaboration and remove the bottlenecks that constrain productivity. Smarter, faster scanning and digital storage can also reduce reliance on physical storage for paperwork while enhancing security and accessibility. This combo is a high-volume application that demands a clear, convenient way to track and trace documents.

The CaptureBites™ Alfresco Export connector is an excellent example of the functionality-extending solutions available on the Marketplace. Some solutions offer additional integration with other business software systems or provide new functionality in mission-critical workflows. With free and paid options, other exciting opportunities await you. Inquire about the Alfresco export connector or explore different solutions in the Marketplace today.