Organizations must perform redaction correctly from the outset. Otherwise, they could potentially expose sensitive information and often violate the law. However, the process is traditionally laborious, time-consuming, error-prone and generally troublesome. Redaction modules for Tungsten Automation platforms can help.

From sensitive legal and government documents undergoing preparation for public release to private health records, there are many occasions when you may need to conceal information in a document. Consider your procedures as we examine the problems that often plague redaction—are these issues present in your company? Next, explore a solution from one of our most trusted partners, ImageTech Solutions.

Let’s discover why you need to impact this process and how you can begin immediately.

The Need for Fast, Reliable Redaction Today

Companies across industries face many challenges concerning information security today. Public sector organizations, from city councils to the federal government, likewise have regulations to follow. For example, the government might need to respond to a Freedom of Information Act request, but a relevant document may require substantial redactions before release. A court releasing documents to the public may redact portions of transcripts related to protected witnesses or secret information. Safeguarding personal health information under HIPAA is also imperative.

All these situations demand reliable and permanent redactions. They also create time-consuming and laborious tasks. When the process is entirely manual, an individual could easily miss an instance of sensitive information in a document. A slight formatting difference might mean a human misses the relevant data. Simple mistakes create the opportunity to expose sensitive information.

That risk and the time required to redact large document volumes make automation necessary.

Introducing the Redaction Modules by ImageTech Systems

ImageTech is a Tungsten Titanium Partner with over a dozen certifications across our platforms. With in-depth experience and understanding of today’s automation environments, ImageTech developed the Redaction Modules to work within a Tungsten TotalAgility environment as well as Tungsten Capture and Tungsten Transformation. Therefore, you can implement robust redaction capabilities at the point of capture, during document processing, or within a broader business workflow.

The modules feature a design intended to ensure it produces results that are fully compliant with the guidelines of primary federal legislation, including:

• The Openness in Government Act of 2005.
• The Freedom of Information Act.
• The Privacy Act.
• HIPAA.

Let’s examine the three module types in this package, which enable redaction workflows for unstructured and structured documents and as needed on demand.

Fundamental Features to Note About the Modules

There are three distinct modules that you can use from ImageTech for redaction purposes.

The Structured Module

This solution gives you a powerful tool for analyzing and redacting structured forms that follow a standard format. In these forms, specific information usually resides in the same place on every page. Sensitive information in a structured form may include a Social Security number, a credit card number, personally identifiable information and more.

The structured module uses this predictability to simplify the process. The organization defines the specific zones on a document where sensitive data exists. Then, using Tungsten technology, other documents can undergo rapid and automatic redaction based on these zones. Combined with the ad-hoc module, you can automate the process while retaining a review capability to add or edit redactions based on need.

The Unstructured Module

Relying on the power of Tungsten Transformation, this module enables faster redaction on documents that have no consistent structure or only some similarities. Rather than working on a strictly zonal approach, you can use this module to define the specific patterns, phrases, or individual words you must redact in the document—the module then blacks out all instances of your key phrases. Like the structured module, you can also use the ad hoc module to verify redactions before finalizing them.

The Ad Hoc Tungsten Redaction Module

Not all redaction workflows form part of a directed project. Sometimes, impromptu redactions may be required during a process. Users can enable the ad-hoc redaction module within the Tungsten document environment. Once activated, users may draw redaction boxes on documents as needed. Upon closing the module, these boxes become permanent redactions, though you also retain a copy of the original, unredacted copy. As mentioned, this module can work with structured and unstructured redactions to provide a verification capability.

Exploring the Benefits of Better Redaction

These three modules provide a potent opportunity for transforming how you work. Specifically, you’ll see benefits that include:

• Faster redaction is even possible on documents that may be dozens or hundreds of pages long.
• A high degree of accuracy ensures you can adequately black out sensitive information across documents.
• More time for skilled workers to devote to other high-value tasks instead of bogging down document workflows.
• Enhanced compliance with regulations and a lowered risk of mistakenly violating the law.

Improve your redaction capabilities and accelerate your processes with solutions from Tungsten and ImageTech.

Discover a Smarter Way to Manage Redaction Workflows

With a more innovative, faster way to conduct redactions on structured and unstructured data, you can strengthen compliance procedures and accelerate the process at the same time. There’s no need to worry about forgetting to finalize redactions or struggling to route redacted or original documents to the correct destinations. Highly automated while keeping humans in ultimate control over the redaction placements, you can enjoy peace of mind and robust functionality.

The ImageTech Redaction Modules and Tungsten Automation environments are the ideal match for addressing the issues common to this vital workflow. Learn more about this solution and connect with ImageTech today to learn how to acquire and integrate this functionality. Visit the Tungsten Marketplace today for these and many other professionally-developed solutions.